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HIPAA Compliance Services

As a Certified HIPAA Compliance firm, we're dedicated to helping businesses be secure and confident in their electronic data communications.

What is HIPAA?

HIPAA stands for Health Insurance Portability and Accountability Act of 1996. It is a law created requiring covered entities and business associates to protect people’s PHI (Protected Healthcare Information).

What are covered entities?

Covered entities are healthcare providers, health plans, and healthcare clearinghouses involved in the transmission of protected health information (PHI).

The transmission of PHI may take place for the purpose of operations,  treatment, insurance coverage, billing, or payment. Covered entities can include organizations, institutions, or persons.

Healthcare Providers Health Plans Healthcare Clearinghouses
▪Doctors
▪Clinics
▪Psychologists
▪Dentists
▪Chiropractors
▪Nursing Homes
▪Pharmacies
▪Health insurance companies
▪HMOs
▪Company health plans
▪Government programs
Entities that process nonstandard health information to standard ones. (i.e. standard electronic format) They receive such information from another entity.
What are business associates?

These are individuals or entities that may encounter PHIs through their dealings with covered entities. They are:

  • Managed Service Providers
  • Shredding Companies
  • Lawyers
  • Answering Services
  • Billing Companies
What is Protected Healthcare Information (PHI)?

A PHI is any identifiable health information that is used, maintained, stored, or transmitted by a health provider, of a health plan, health insurer, or a healthcare clearinghouse.

  • Social security numbers
  • Insurance information
  • Health history
  • Vehicle identifiers
  • IP address
  • Web URLs
 
PHIs are so valuable that it is protected for 50 years after the person dies.
What are the consequences of losing control over PHIs?

Covered entities who lose control of PHIs may face serious consequences. This includes not just internal audits and compliance checks, but also costly fines from the government.

  • The average fine for a HIPAA violation is $1,500,000

A brief history of how HIPAA came to be

HIPAA compliance isn’t optional for healthcare organizations. It is mandated by the Health Insurance Portability and Accountability Act (HIPAA) of 1996, which was passed by the U.S. Congress to improve the efficiency of the US healthcare system. 

Healthcare organizations that process electronic patient health data must demonstrate compliance to avoid financial penalties and safeguard patients’ privacy under HIPAA policy. The benefits from compliance are essential for protecting your patients’ privacy and securing them from frauds and identity theft.

Why You Should Become HIPAA Compliant?

Statistics show that 94% of healthcare organizations fail their audit because they did not have an effective compliance program. Aside from failing audits, here are the benefits of HIPAA compliance:

  • Satisfy the law
  • Prove to prospective patients that they can trust you
  • Protect your practice from costly fines
  • Gain peace of mind that your practice is protected from financial and legal liabilities
  • Differentiate and grow your practice

Moreover, covered entities that experienced meaningful breaches are reported to HHS and are posted on the “Wall of Shame.” A meaningful breach affects more than 500 individuals, while a minor one affects less than 500. Moreover, you can:

Protection

  • Privacy for Patient’s PHI
  • Secure your practice/office
  • Maintain your Reputation
  • Mitigate litigation and fines

Increase your profits

  • Improved operational effectiveness
  • Acquire and retain patients/clients

Increase client engagement

  • Differentiate your practice/business
  • Improve quality of care
  • Standardize your operations

What sets us apart?

Compliancy Seal

We will assist you to have the Seal of Compliance on your website or in your office which will prove to your patients that you are safeguarding their information. They can be confident that when they choose your practice, they know that you have made every effort to satisfy the HIPAA regulations, and have the documentation to illustrate it.

Personal Coach

When you sign up for compliance service, you are assigned your own personal coach to assist you and make sure you’re on track to get compliant. Our coaches are with you every step of the way and continue to offer support even after you are compliant!

Everything you need in one place

  • Compliance coach
  • All areas of required audits (Privacy, Administrative,  & Security Risk Assessments)
  • Gap Identification
  • Remediation Planning
  • Tailored Policies & Procedures
  • Employee Training & Documentation Attestation (HIPAA, FWA, PCI)
  • Document and Version Control
  • Incident Management
  • Business Associate Management
  • Seal of Compliance™
  • Audit Response Program™
Online HIPAA Assessment

Online HIPAA Assessment

Answer this short checklist to determine if your organization has the elements of effective HIPAA compliance. Fill and submit the form and we will then assist you to fulfill the requirements.

  • Provide your team with the proper training
  • Gain a compliant medical storage system
  • Secure your doctor-patient communications
by Wayne Roye

by Wayne Roye

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